Run a weekly 30-minute cash huddle
Anchor the huddle to the same day/time each week with a single owner. Sync bank and card feeds first, then reconcile balances before any discussion.
Walk AR and AP together: owner, amount, due/expected date, and next action. Keep it visual to reduce back-and-forth later.
Key Takeaways
- Reconcile balances before decisions—never decide off stale bank views.
- One shared list for AR follow-ups; no separate inbox hunts.
- Capture assumptions in-line with the rolling forecast.
Maintain a rolling 6-week forecast
Layer expected cash in/out by week. Mark certainty (committed vs probable) and note who owns each assumption.
Stress-test with lean/base/stretch views so leadership sees options before surprises force them.
Key Takeaways
- Flag >10% variances week-over-week for quick attention.
- Document vendor priority rules (mission-critical vs can-wait).
- Pair forecast updates with a short Loom to reduce follow-up questions.
Close the loop with vendors and leadership
Send a brief Friday summary: current cash, key moves made, and what’s queued for next week.
Log vendor comms and payment plans in one place so promises match payments.
Key Takeaways
- Silence triggers vendor escalations—send proactive status even if nothing changed.
- A single source of truth avoids duplicate promises to the same vendor.